Description:
Records payments to customers' accounts, maintains collateral accounts, and keeps daily balances on all cash accounts by performing the following duties. Performs month-end reconciliation of Accounts Receivables for multiple corporations. Post non-accounts receivable activities. Communicates daily with Payroll Department and over 500 Clients on payments related to client payroll processing. Assists in quarterly and annual financial audits. Participates in monthly Credit Committee meetings.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Prepares daily cash deposits including scanning checks into bank scanner for immediate deposit. Enters finalized cash receipts and updates accounts receivable ledger by customer daily.
Processes daily ACH draft and updates accounts receivable ledger by customer daily. Maintains draft activity to ensure all required drafting activity is posted on a timely basis.
Files check copies and bank receipts with the computer cash receipts listing.
Researches customer claims of invoice payment, answers phone inquiries and follow-up. Manage client payment issues with resolution involving independent thinking skills for quick and efficient results.
Researches and processes charge-backs, returns, and bad checks. Contacts clients to resolve any charge back or return items through effective communication and customer service skills.
Participates in monthly Credit Committee meetings to bring information on client collections as well as client pay history.
Perform duties for other positions during leave absences including cross training in areas of payroll tax, general ledger, and financial analysis reporting.
Runs weekly aging reports to determine past due accounts. Takes action by mailing statements, calling clients or delaying payroll.
Obtains and mails invoice copies for customers, as requested.
Follow up with sales force regarding client collateral. Ensures expiring letters of credit are renewed.
Ensures escrow accounts are properly billed and set up. Maintains accounts receivable setup information for new clients. Reviews incoming contracts for appropriate collateral requirements.
Prepares refunds on the escrow accounts as needed. Assists with related special projects, as required.
Bachelors degree (BS) or equivalent from a four-year college or technical school; and two years of related experience/or training.
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